Publicity on campus

Student organisations are welcome to promote their activities at HSMC campus but at the same time should observe the College’s policy guidelines and procedures on the arrangement for display of publicity materials on campus. While the full set of guideline (click HERE) can be obtained from Campus Development and Management Office (CDMO)’s website, below listed please find a few salient points for you to note. 

(a)  In order to maintain a clean and tidy campus environment, all displayed publicity materials shall only be displayed at “Designated Areas” (DA) on campus.

(b)  All displayed publicity materials shall be related to academic work, promotion of College development and activities/events/services on campus.

(c)  Displays with commercial value and/or promotion of activities/functions/events by external organizations outside campus will not be allowed unless prior approval has been obtained from the College’s Communications and Public Affairs Office.

(d)  Publicity materials of the College shall have the top and overriding priority over any other display materials if there is a time conflict between the display period of College’s promotional materials and those of Schools/Departments/Offices/Centres/Student Organisations.

(e)  Schools, Departments, Offices, Centres and Student Organisations should be responsible for the legality, accuracy and appropriateness of the displayed publicity materials of their own respective units.

(f)   The College reserves the right to remove and dispose of any inappropriately displayed materials on campus without any prior notice.

Banner

- Application Form for Using Banner Space (click HERE)

- Banner design (either tentative / finalized version) should be attached with the application form at the time of application. Should the final output deviates from the design submitted, the College reserves the right to withdraw the approval granted.

- Student Clubs and Societies should obtain endorsement from the Sub-Organization Committee of HSMCSU first.

- Completed application form should reach SAO at least 18 working days before the display period (of which 7 days for CPAO and 7 days for CDMO to process the application).

- Banners will be taken down by CDMO for you. Please arrange to collect them after the display period and in any case, no later than one week after the end of the display period. Uncollected banner will be discarded without further notice.

Booth  / Display Board

- Application Form for using Booth / Display Board (click HERE)

- Display materials (either tentative / finalized version) should be attached with the application form at the time of application. Should the final output deviates from the design submitted, the College reserves the right to withdraw the approval granted.

- Student Clubs and Societies should obtain endorsement from the Sub-Organization Committee of HSMCSU first re the materials to be placed on “Display Board”.

- Completed application form should reach SAO at least 10 working days before the display (of which 5 days for CDMO to process the application).

- All users must remove the display materials by the end of the display period such that the booth /board can be immediately used by the next user. Failure to do so will be subjected to penalty under “Fail to reinstate the furniture/equipment to its original condition” as shown in the “Point Deduction Scheme”. Display materials will be discarded without further notice.

Posters

- Student organisations can make use of the “Designated Areas” on campus for posters / notices posting. 

- Student Clubs and Societies should obtain endorsement from the Sub-Organization Committee of HSMCSU first. 

- Users please make sure that “expiry date” and “official stamp” are put on the posters / notices before posting. Unidentified materials will be removed without further notice.

Use of College Logo

- If you wish to include the College logo on your publicity materials, please note that approval from CPAO is required in advance. The application form can be downloaded from CPAO website (click HERE). 


Wishing your event a great success! 



Last update: 18 September 2015